When a department is ready to make a purchase, the first option they must consider are mandatory standing offers.
A standing offer is a contractual arrangement between the Province and a pre-approved supplier. Under the terms and conditions of a standing offer, the supplier agrees to provide certain goods or services on an "as required" basis, during a particular period of time and at a predetermined price or discount. The terms and conditions are set up in advance and vary depending on the type of goods or services to be provided.
Standing Offers are issued throughout the year and last for different periods of time.
List of Current Standing Offers
In most cases, standing offers are issued as regular tenders and are posted on our Procurement website. You must respond during the specified timeframe in order to be evaluated for potential acceptance for a standing offer. Any supplier who replies to these tenders meets the published requirements as determined during the evaluation will be accepted.
Standing Offers are communicated to provincial departments through internal information systems and interfaces. When a department needs a particular good or service, they will access these systems in order to review the standing offer that exists for that type of good or service and then select a supplier based on their departmental requirements. The department will then issue a 'Purchase Order" that is sent directly to you. Upon receipt, you are then authorized to provide the goods or services reflected in the Purchase Order, and after delivery is complete, you can then invoice the client department for payment.
As an approved supplier, you are eligible for consideration when a client need arises. However, this in itself is not a guarantee of business, but rather the 1st step in a 2-step process. The 2nd step rests with each approved supplier to market their services to clients and thereby increase their chances of doing business with the provincial government.