Standing Offers

When a department is ready to make a purchase, the first option they must consider are mandatory standing offers.

What is a standing offer?

A standing offer is a contractual arrangement between the Province and a pre-approved supplier. Under the terms and conditions of a standing offer, the supplier agrees to provide certain goods or services on an "as required" basis, during a particular period of time and at a predetermined price or discount. The terms and conditions are set up in advance and vary depending on the type of goods or services to be provided.

What types of standing offers exist between the Province and its suppliers?

Several different types of standing offers are established on an ongoing basis. Standing offers for goods include items such as fuel oil, office equipment, building supplies, shop material and road maintenance. Standing offers for services include consultants for communications, business, information technology, training, human resources and temporary staffing services.

When are tenders for standing offers issued?

Standing Offers are issued throughout the year and last for different periods of time.
List of Current Standing Offers

How can my company or I become pre-approved as a standing offer supplier?

In most cases, standing offers are issued as regular tenders and are posted on our Procurement website. You must respond during the specified timeframe in order to be evaluated for potential acceptance for a standing offer. Any supplier who replies to these tenders meets the published requirements as determined during the evaluation will be accepted.

Now that I'm approved as a standing offer supplier, how and when am I contacted to provide goods or services?

Standing Offers are communicated to provincial departments through internal information systems and interfaces. When a department needs a particular good or service, they will access these systems in order to review the standing offer that exists for that type of good or service and then select a supplier based on their departmental requirements. The department will then issue a 'Purchase Order" that is sent directly to you. Upon receipt, you are then authorized to provide the goods or services reflected in the Purchase Order, and after delivery is complete, you can then invoice the client department for payment.

As an approved supplier, you are eligible for consideration when a client need arises. However, this in itself is not a guarantee of business, but rather the 1st step in a 2-step process. The 2nd step rests with each approved supplier to market their services to clients and thereby increase their chances of doing business with the provincial government.

Under $2,500

  • For smaller purchases under $2,500 departments can approach a business directly for their requirements and make the purchase using a purchase order, a procurement card or accounts payable. The procurement card is a government credit card that makes doing business with us more convenient for you—you get paid right away.

If no standing offer exists and the purchase is over $2,500, the department will procure the good, service and/or construction using the Low Value or High Value procurement processes.